Data Administrator

    Reporting To: Business Intelligence Manager

    Contract Type: Permanent - Monday - Friday

    Closing Date: Friday, October 2, 2020


    To be responsible for the monthly rebating process and act as application coordinator for the relevant business applications. This is not a customer facing position.


    4.1       Invoicing

    1. To prepare, execute and monitor the highly automated end-of-month procedures resulting in the pre-invoice reports
    2. To verify the correctness of the invoices that result from the automated process (reconcile input = output
    3. To deliver the invoices to the Finance department within the agreed time frames for submission to customers and further processing in SAP

    4.2       Rebates

    1. To act as second line knowledge base for questions from colleagues from the contact centres, supporting them in solving rebates queries from patients
    2. To assist with administration tasks such as sending out new patient letters, processing and filing of returned forms, dealing with returned cheques and rejected BACS payments, folding and franking of monthly letters, remittances and cheques
    3. To prepare, execute and monitor the end-of-month procedures resulting in the patients rebates

    4.3       Reporting

    1. To provide accurate operational and financial data for analysis creating data extracts from SAP and Sintesi

    4.4       Application management

    1. To log, monitor and progress software Change Requests and Bug reports
    2. To support in testing and validating solved bugs and new functionality
    3. To support the knowledge about and development of the business systems including SAP

    4.5       Others

    1. To analyse the current processes used within the BI team and come up with suggestions for improvements
    2. To raise and progress Purchase Orders in line with company procedure
    3. To work within the BI team and support colleagues during holidays and busy periods
    4. Follow and maintain accurate written procedures for all areas of responsibility


    The post holder will be required to travel to external locations on occasions. 

    Given the strict customer requirements, overtime could be required for finishing the invoicing process, also during weekends.

    Contact info

    Registered Office Address:

    Dolby Medical Home
    Respiratory Care Ltd
    North Suite, Lomond Court,
    Castle Business Park, Stirling,
    FK9 4TU

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    Registered in Scotland
    No. 063902

    Gatwick Office Address:

    Dolby Vivisol
    Southpoint, Old Brighton Road,
    Lowfield Heath,
    Gatwick, West Sussex,
    RH11 0PR

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    To find out more about The Vivisol Group and The SOL Group click on the links here: The VIVISOL Group The SOL Group The VIVISOL Group us | The SOL Group

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